'Api / Pule 'o e|Back office|Tokoni ki he kasitomaa / Senior Executive Secretary Job Description / Ngaahi fatongia / Ngaahi fatongia mo e sipinga 'o e fatongia

Senior Executive Secretary Job Description / Ngaahi fatongia / Ngaahi fatongia mo e sipinga 'o e fatongia

Fakamatala 'o e ngaue / Ngaahi fatongia / Ngaahi fatongia mo e sipinga 'o e fatongia

  • Prepare and manage correspondence reports and documents
  • Organize and coordinate meetings conferences travel arrangements
  • Take type and distribute minutes of meetings
  • Implement and maintain office systems -operate office equipment
  • Maintain schedules and calendars -manage office supplies
  • Arrange and confirm appointments -maintain databases -manage office supplies
  • Set up and maintain filing systems -set up work procedures
  • Communicate verbally and in writing to answer inquiries and provide information
  • Liaison with internal and external contacts
  • Coordinate the flow of information both internally and externally
  • Verbal and written communication skills -customer-service orientation
  • Attention to detail -interpersonal skills -initiative -reliability
  • Confidentiality -planning and organizing -time management -stress tolerance
  • Transcribes drafts proofreads and revises correspondence memos agendas minutes resolutions and policies
  • Prepare meeting schedules making prior arrangements meeting agendas registering typing filing and distribution of the minutes of meetings
  • Responsible for maintaining electronic filing system and or hard copy documentation for required records files and reports
  • Maintaining client and contact lists on relevant databases
  • Receive and relay directives instructions and assignment to and from top management
  • Other secretarial administrative duties as necessary
  • Coordinate reports schedules of top management employees
  • Determine matters of top priority and handle accordingly
  • Alert manager about cancellations or new meetings
  • Make travel arrangements for manager
  • Prepare statistical reports as and when required
  • Greet and receive visitor and identify their requests
  • Coordinates office management activities
  • Coordinates and schedules the work flow of the office to ensure that deadlines and commitments are met and that continuity of operation is maintained during the absence of the director
  • Coordinating consolidating relevant information and evaluates the most effective means and options available to resolve address and respond to issues in an expedient and appropriate manner
  • Follows up on a variety of matters information and action requested by the director to ensure that deadlines are met
  • Works with a variety of staff to obtain information in response to requests from the director
  • Must demonstrate strong verbal and written communication skills with fluency in written and spoken English and Arabic
  • Ability to effectively utilize the Internet as well as advanced proficiency in Microsoft Office applications
  • Knowledge Requirements Excellent organizational skills with high level of attention to detail and follow-up

Fekau'aki mo e superadmin

Tuku ha tali

'E 'ikai pulusi ho'o tu'asila 'imeili. 'Oku faka'ilonga'i 'a e fakamatala 'oku fie ma'u *