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Receptionist Job Description / Roles and Responsibility Sample

  • Prepare outgoing mail to be sent via FedEx and UPS etc.
  • Place orders for office supplies
  • Assist with general office supplies Qualifications
  • Demonstrated proficiency with Excel Outlook and PowerPoint
  • The receptionist job will be the first point of contact for any visitors at the office
  • Forwarding calls to the relevant person
  • Sorting and distributing post and any other files
  • Greets visitors in a friendly and professional manner
  • Deal with questions from the public and clients
  • Receptionist has to ensures knowledge of staff movements in and out of office
  • General administrative and clerical support
  • This job requires receive and sort mail and deliveries
  • Tidy and maintain the reception area
  • Coordinates and books travel arrangements for employees
  • and maintains reception area keeps office and filing storage areas organized and clean maintains knowledge of the location stock of marketing material etc
  • Greet guests at the reception desk and direct them appropriately
  • Coordinate use of meeting room training room
  • Coordinate and manage schedule
  • Organize dispatch of outgoing mail and courier packages
  • Order and maintain stock of office supplies
  • Report any maintenance issue immediately to the line manager
  • Candidate must be able to multi-task and have strong communication skills
  • Perform administrative support tasks such as ordering supplies for stationery grocery supplies for head office type documents etc as instructed by the Manager
  • Collect sort distribute or prepare mail messages or courier deliveries
  • Keep a current record of staff members whereabouts and availability
  • Coordinate with the respective Managers and arrange to send merchandise or material to the respective location
  • Receive documents brought by drivers from the shops co-ordinates delivery pickup makes a note of them and distributes them as necessaryReceive postal mail sort them out and distributes to H
  • Keeping a track of important calls and letter
  • Reviews codes enters and updates data in manual and or in order to maintain current records and initiates corrective actions as necessary to assure accuracy and completeness
  • Schedules appointments for staff and coordinates calendar commitments for meeting rooms
  • Maintains monitors and contributes to the modification of filing systems and or document control procedures
  • Tabulates and prepares numerical data tables and reports from information found in other sources
  • Receives and distributes routes invoices bills requisitions payment requests applications claims orders forms and bids for processing
  • Proofreads documents for accuracy completeness and adherence to procedural requirements
  • Receives and records cash and or checks and issues receipts
  • Considerable knowledge of modern office practices procedures and equipment
  • Considerable knowledge of business English spelling and arithmetic
  • Considerable knowledge of departmental rules regulations procedures and functions
  • Ability to establish and maintain effective working relationships with other employees and the public
  • Ability to process office forms claims bills requests and applications
  • Ability to prepare statements and notices computing applicable charges on the basis of records and regulations
  • Ability to meet time sensitive deadlines and handle confidential records
  • Filing photocopying scanning

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