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Administrative Assistant Job Description / Roles and Responsibility Sample

Job Description / Roles and Responsibility

  • The Administrative Assistant job responsibilities Prepares correspondence memos reports etc
  • Assist customers and other third parties with questions complaints requests tracking and tracing
  • Receive scan and file documents from the customer shipper or agent
  • Obtain required information when necessary and review for accuracy
  • This position requires excellent interpersonal skills
  • Prepare and proof correspondence reports and presentations
  • Manage the Outlook calendar schedule meetings and arrange travel hotels
  • Plan and manage events webinars conferences and training seminars
  • Assist with proposals presentations etc
  • Skills Preferred Strong technical knowledge within the application of the Microsoft Office Suite Word Excel Power Point
  • Proactively adjusts schedules and keeps internal customers supported aware of changes on a timely and accurate basis
  • Drafts proofreads attaches appropriate documentation and completes work within designated time lines
  • Dedication to client service is essential to coordinating work for our clients
  • Ability to prioritize and manage multiple projects efficiently and on deadline
  • Excellent written and verbal communication
  • Business letter drafting proofing
  • Assisting in HR related activities
  • Perform other jobs as may be assigned from time to time
  • Able to work under minimum supervision
  • Ensure office administrative operations are in compliance with government laws and regulations company policies and professional standards
  • Coordinating and supporting executive and non-executive company visitors conference and other special events to ensure the achievement of business objectives
  • Assists international assignees with coordination of relocation services visas and travel etc
  • Compiles data and posts information to various electronic information systems as needed
  • Communicates effectively with internal and external personnel and customers
  • Compile and maintain office records per records management retention and information security policy and also ensures completeness and accuracy of data
  • Preparing weekly and monthly reports and provide employee and project information and statistics required for supporting other functions
  • Administrative support for filing document and record retention
  • Processes prepares and records checks for clients
  • Assists other personnel with contacting vendors banks and brokers
  • Reconciles receipts maintains spreadsheets and organizes client documents
  • Provide excellent customer service to employees and other parties
  • General administrative duties as required
  • Ability to switch assignments rapidly and maintain accuracy quality and timely completion of work
  • Ability to operate general office equipment
  • Ability to maintain strict confidentiality of the Firm s client information
  • Correlating information relating to the project records
  • Ability to perform multiple tasks independently and concurrently
  • Ability to establish rapport and deal effectively with all levels of the organization
  • Maintain department supplies and equipment contacts vendors and orders supplies as necessary
  • Ability to Demonstrate excellent customer service
  • Understand pertinent procedures and functions quickly and apply them without immediate supervision
  • Maintain selected purchasing and computer records may maintain vendor database

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