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Document Controller Job Description Sample

Job Description / Roles / Duties and Responsibility Sample

  • Should be able to develop applications of controls instruments and systems for new commercial domestic and industrial usage
  • Should be able to read and review design specification and technical drawings prepare shop drawings
  • Communicate all type of reports to all concerned parties
  • He will generate the periodic reports will be responsible about developing and maintaining all type of technical documents
  • Document controllers assign drawing numbers to new documents
  • Document controllers also assign unique document numbers to new documents such as test procedures and parts lists
  • Document controllers ensure that documents are complete accurate and in compliance with ISO 9001 standards
  • Good in computer skills in products
  • Updates and issues to project engineers and warehouseman the Weekly Materials
  • Transmits purchase orders request for and other documents related to
  • Follow-up buyers on the status of the purchase requisitions
  • Follow-up vendors on their
  • Coordinates with warehouse on the items delivered
  • Follow-up vendors to submit invoice on the orders already delivered
  • Attends the CAPEX weekly progress meeting and prepares the minutes of meeting
  • Prepares the documents required for the application of government permits
  • Prepares the turn-over package of projects completed
  • Correlating information related to the Project
  • Record keeping and reporting procedure
  • Copy distribute and file all the Project correspondence
  • Keep log of project daily events
  • One of our Renowned client in Qatar is looking for Document Controller
  • Title of position Document Controller
  • Electronic scanning of documents for distribution as PDF digital copies to
  • designated recipients and uploading to the Contract Management
  • Maintaining a hard copy reference library of all documentation which ensures quick and easy retrieval of information
  • Prepare and register Correspondences Reports Payment Requisition
  • Proven ability to establish and maintain an effective filing and archiving system for paper and electronic documents and files in accordance with Company and archiving procedure
  • Qualifications and Education Requirements Bachelor Degree in Computer Science or IT
  • Must possess extensive knowledge of electronic data management systems document controls and electronic archiving and filing systems
  • Ability to work under pressure in a fast pace environment and within a multicultural environment
  • Responsible to establish effective Document management system for the Project and manage the project documents received from Contractor and other entities
  • Leading the document control function- Support to Project and Contract Management Team
  • Collaborates with other departments related to Company documentation
  • Oversees the entire Document Management and Records Control of the organization and its local subsidiary company
  • To ensure that processes within the organization are controlled within prescribed limits by documentation as defined in the Quality Management System
  • Responsible for the development and effective implementation of the organizations central document management and control system
  • Management and maintenance of electronic document control system
  • Assisting the QHSE department for maintaining QHSE records at all sites
  • Undertake control of electronic and hard copy documentation
  • Assure compliance with document control standards policies and procedures highlighting any errors or omissions
  • Coordinate progress document reviews
  • Create draft documents based on outlines created by others and based on standard templates
  • Be responsible for the maintenance and review of document management process
  • Assist in the completion of as-built documentation
  • Execute the responsibilities maintaining high level of ethical moral and professional standards
  • Implements systems for monitoring documentation communication from both internal and external clients
  • Complies with tracking requirements in accordance with the approved procedures
  • Performs other responsibilities associated with this position as may be appropriate
  • Monitors and takes action dispose of documents that are declared to be no longer operationally required in accordance with approved procedures
  • Collects the requested drawings documents data sheets specification from different dossiers and copy it on CD s to be handed over to the project leaders at the different stages of projects
  • Accesses and copies international codes and standards from the web as part of the projects to be handed over to the projects managers or project leaders
  • Liaises with human resources and logistics for contractor s security clearance and arranging travel cards
  • Operates TDS-600 and A3 scanner to print and scan drawings and documents with hyperlink bookmarks and to provide all reprographic requirements
  • Maintains CD library index for all the projects drawings documents
  • Allocates new area numbers Project indicators with DDSL for different projects
  • Indicate the position you re applying for in the subject field
  • Tracking the pending documents through weekly progress reports
  • Notifying the involved party for tacking appropriate action on the pending documents
  • Manual follow up with the clients internal team to get an expected schedule for all pending documents
  • Export of As-Built files in the customer required format
  • Document handling through software online clouds
  • Manage and maintain all important documents either for a particular project or whole organization and assures accessibility and stored properly
  • Input document data into the standard registers ensuring all the information is accurate and up to date
  • Typing of site documents and follow-up of all the site needs
  • Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff subcontractors and suppliers as applicable
  • Make sure that the documents and drawings are under safe custody without any damage or deterioration with easy traceability
  • Maintain the files and control logs as required by the project
  • Should be able to control the documents drawings and other information deemed relevant
  • Should be able to maintain and implement the CDD controlled document distribution log for the issue retrieval of any controlled document
  • Should be able to prepare transmittal sheet for documents drawings for submission to consultants and clients
  • Should have advanced Microsoft Office Applications knowledge Word Excel PowerPoint Outlook etc
  • Knowledge of engineering disciplines like mechanical electrical etc
  • Knowledge in use of spreadsheets database word processing and select job specific software
  • Responsible for overall coordination of controlled documentation within the company
  • Performs the Document Control function within the validated Master Control system
  • Coordinates and chairs Change Control Board meetings
  • Orders external standards and maintains tracking system
  • Assist in supporting external audits coordinating activities in backroom and ensuring timely response to documentation requests for auditors
  • Supports user requests for documentation and trains users in Master Control
  • Supports change management of labeling and ensures accurate completion of Labeling Verification form
  • Performs self audits of satellite DMR locations and ensures that the current revision is available in a timely

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